About Alvarez & Marsal
Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
The team
We are seeking an organised and detail-oriented Office Manager & Executive Assistant to support the the opening and day-to-day operations of our Rome office.
The role will focus on managing office operations, logistics, and administrative activities, ensuring the smooth running of the office while supporting the wider team as needed.
How you will contribute
- Oversee the day-to-day running of the office, including coordination of suppliers and facilities
- Manage all incoming and outgoing deliveries and correspondence
- Coordinate meeting rooms, visitors, and general front-of-house activities
- Liaise with building management and external vendors
- Assist with onboarding of new employees, ensuring all documentation and systems access are in place
- Manage general office and team administration — including filing, printing, binding, scanning, and data entry
- Provide general administrative support as required, including support to Managing Directors (e.g. expenses, systems updates such as Salesforce, and email and calendar coordination)
- Work closely with the Milan Operations team to ensure alignment with internal processes and, if required, provide support on administrative and coordination task
- Some assistance with diary management and travel booking - hotels, flights, cars, visas, trains for senior stakeholders
- Booking venues for breakfast, lunch and dinner meetings
- Supporting on wider team events such as coordination booking venues, managing logistics, and supporting internal and client events
- Collaboration with wider EA team across Italy
- Providing EA holiday cover, and ensuring continuity of support
Qualifications
- Experience in Office Management or similar roles within a corporate or professional services environment
- Diary and travel booking management for senior stakeholders
- Strong organisational and multitasking skills
- Proactive, hands-on attitude with ability to take ownership
- Strong communication and stakeholder management skills
- High attention to detail and problem-solving mindset
- Ability to be responsive, flexible and adaptable
- Strong sense of ownership and accountability
- Professional and service-oriented approach
- Native Italian language skills and Business level English
Your journey at A&M
We recognise that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritise your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.
The pay range for this role is €38,000 to €45,000 gross per annum depending on skills and experience.
In addition, A&M offers a fringe benefits and a discretionary bonus, which is based on a number of factors, including individual and firm performance. The recruiter for this campaign can provide further details during your interview with them.
